SabhaAI — Municipal Meeting Transcription & Minutes Assistant
Turn hours of General Body and Standing Committee recordings into searchable, speaker-aware transcripts and structured draft minutes, in Marathi, Hindi and English, including code-mixed discussion.
Why Municipal Meetings Need a Better Record
Municipal General Body and Standing Committee meetings can run for hours with many speakers, switching between Marathi, Hindi and English, sometimes within one sentence. Producing a reliable record by hand takes substantial staff time and makes past discussions hard to search.
Laborious manual transcription
Long recordings and frequent speaker changes create administrative backlogs that delay proceedings and official gazettes.
Inconsistent names and terms
Elected representatives, officials, wards, departments, schemes and places get transcribed in different ways across sessions.
Decisions hard to locate
Resolutions, action items and agenda-related discussion need to be manually isolated from hours of debate and procedural remarks.
No easy way to revisit
Officials need to find exactly what was said without replaying the entire video or audio tape file by file.
From Recording to Reviewed Minutes
A dependable 6-step lifecycle engineered specifically for the administrative rigor of municipal governance.
Upload
An authorised user uploads a meeting audio or video recording through the SabhaSaarthi chat or meeting workspace.
Prepare Audio
The system extracts or normalises the audio where needed and prepares it for multi-stream speech recognition.
Transcribe
Speech-recognition models generate a timestamped transcript designed for multilingual and code-mixed municipal discussion.
Organise
The transcript is structured by speaker and time, and linked to agenda items when that information is available.
Assist
SabhaSaarthi summarises discussion, surfaces decisions and action items, answers questions and prepares draft minutes.
Review & Export
Officials review and correct the output, identify speakers, and copy or download the transcript and other generated material.
Capabilities Built for the Municipal Secretary's Office
Designed around the authentic administrative and compliance workflows of Indian urban local bodies.
Multilingual Transcription
Marathi, Hindi and English, including code-switching within a discussion. Performance should be validated on representative municipal recordings.
Timestamps & Speaker Turns
Time-linked segments make it easy to jump to the relevant moment. Speaker labels can be reviewed and renamed by users.
Transcript Search
Search meeting text by word or phrase in supported languages and go straight to the relevant passage without scrubbing.
Minutes Assistance
Generate a structured draft with discussion summaries, decisions or resolutions and action items, ready for human review.
Meeting Q&A
Ask what was discussed on an agenda item or which actions were mentioned, and get answers drawn from the meeting content.
Vocabulary Management
Maintain preferred spellings for names and municipal terminology, plus common recognition errors, for consistent output.
Meeting Library
Keep meetings, transcript status, recording metadata and generated outputs organised for later administrative access.
Export & Reuse
Copy or download transcripts and use reviewed content as input to the organisation's official minutes workflow.
Meet SabhaSaarthi, Your Meeting Assistant
SabhaSaarthi is the conversational assistant inside SabhaAI. It makes meeting-processing tasks accessible through a simple chat-style interface, so users do not have to manage every technical step themselves.
What decisions were taken on the drainage agenda item?
Based on the Standing Committee recording from 01:14:20 to 01:42:05:
1. Sanction Granted: Standing Committee unanimously approved tender RFP-2025-DR-89 with budget cap ₹2.40 Cr.
2. Directive: Executive Engineer (Drainage) directed to complete desilting prior to May 31.
3. Official Mover: Corporator Patil moved the amendment; seconded by Corporator Joshi.
Built for the People Who Run the Meeting
Empowering cross-departmental administrative workflows with strict role-appropriate tools.
Municipal Secretary Department & Meeting Staff
Access the complete transcript, speaker labels, timestamps and searchable meeting text to manage institutional records effortlessly.
Officials Preparing Minutes
Generate draft minutes, structured discussion summaries, approved resolutions and actionable follow-up task lists.
Departmental Officials & Authorised Reviewers
Obtain meeting-specific answers and verified citations with direct references to relevant audio transcript passages.
System Administrators
Maintain municipal managed vocabulary, role hierarchies, and workspace access per configured civic security protocols.
Flexible, Governance-First Architecture
Built to comply with strict sovereign data protection standards, state regulations, and local IT protocols.
Audio Preparation
Audio extraction and conversion optimized for complex multi-mic room environments prior to speech recognition.
Speech Recognition & Diarisation
Multilingual and Indian-language speech models plus speaker diarisation. Models are selected after accuracy benchmarking.
Language-Model Assistance
Structuring discussion, answering questions and drafting minutes from the transcript accurately with verifiable context.
Flexible Hosting
Hosted APIs, local on-premise infrastructure, or a hybrid setup, chosen according to data-governance and operational requirements.
Exact models and hosting are finalised after accuracy, cost, privacy and deployment testing.
Assistance, Not a Substitute for Official Verification
SabhaAI is an assistance system. Speech recognition can mishear names, figures, legal or administrative terms, overlapping speech and code-mixed phrases, and AI-generated summaries may omit context. Official use always follows human review.
What Municipal Teams Gain
Tangible civic engineering advantages designed to streamline staff workloads without compromising integrity.
Less manual effort to create a first-pass transcript
Long meetings that are easier to search, review and navigate
Decisions and action items found and organised more consistently
Consistent municipal names and terminology through a managed vocabulary
A repeatable starting point for preparing minutes, with human accountability preserved
Bring Searchable, Reviewable Meeting Records to Your Administration
See SabhaAI work on a sample municipal recording.
Request a SabhaAI Walkthrough arrow_forwardSabhaAI turns multilingual municipal meeting recordings into searchable transcripts and helps officials prepare structured, reviewable minutes, decisions and action items.